How To Adapt Your Workplace For Employees Who Use Wheelchairs

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Disclaimer: You must be aware that this post applies to a certain type of people (depending on their conditions).) Some employees who use wheelchairs may not require accommodations to their space to perform their work-related duties.

Others may only require a small number of these accommodations to perform their job.

These tips are not the only solution available to adapting a workplace for employees. Here are a few important ones.


Questions You Should Ask Yourself…

Which accessibility methods does the employee need when at work?

What accommodations are necessary for the employee to be comfortable and productive?

What would potential accessibility technology help improve their workplace health and reduce problems with limitations?

Have you asked the employee about the potential and available accommodations they recommend or require?

What specific work-related tasks are limiting the employee as a result of such limitations?

If the workplace has been adapted for disability, has the employee reviewed and verified that such actions are enough for their comfort and production at work?

Do co-workers require specific training regarding wheelchair users at work?


Activities of Daily Living for Wheelchair Users

People who require their wheelchairs to be used at their job may need personal assistance when they are on the clock.

An employer is not responsible for providing personal assistance, but there are instances where an employer may be held accountable for certain accommodations to enable an employee who is a wheelchair user.

Some of their personal care needs may include:


Allowing an employee to bring a service dog to work.

Allow an employee to take mandatory breaks for bathroom needs, grooming, or chair repositioning.

Allow a flexible schedule for the employee and allow sick leave for periodic and immediate medical attention.

Allowing the employee to bring a personal caretaker to work to assist with their personal needs.


Workplace Accessibility

Wheelchair users may encounter certain situations where they are limited in the workplace. These are examples of such situations and potential adaptations to the workplace:


Personal writing aid for those who cannot write themselves.

Like a copy or fax machine, office computers and machinery should be accommodated for a lower height.

This will allow the wheelchair user to use the equipment without any hassles.

Office supplies should be within reach of a disabled individual.

Installing ground-level accessible shelves and cabinets will assist in accommodating those who need it.

This should go without saying.

However, accessible or height-adjustable desks and tables for an employee who cannot sit comfortably at a conventional desk is a must.

Filing cabinets should be accessible for employees who require such needs, more so if they constantly use the filing system throughout their day.

Some employees may require a voice-activated phone and a specialized-disability phone that comes with large buttons.

Some features include an automatic voice mail system and audio headset if need be.

Computer hardware that allows the employee to have alternative access to computers and computer accessories.

Some accessories include a trackball mouse, speech recognition software, and specialized keyboards.


Workplace Schedule and Late Arrivals

Often, people who require wheelchairs in their workplace may be late.

They can experience obstacles that may hinder their ability to get to work on time.

Therefore, accommodations to their commute and transportation methods may be necessary.

Tele-commuting could be an option for a person who has trouble and encounters obstacles on their way to work.

Accessible doorways and wheelchair ramps allow a smooth transition from the entrance to their work desk.

Having accessible amenities such as handicap-accessible restrooms and break rooms is a necessity.

“Handicap Only” parking space should be a feature of your building.

The schedule should meet their commuting needs, depending on whether they can drive themselves or use public transportation.

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Mr. Vincent

International Market Director of TOUSDA, Rehabilitation Therapy Products Experts, Son, Husband, and Father.
Passionate about providing high-quality rehabilitation therapy products, especially wheelchair, electric wheelchair, commode wheelchair, commode chair, mobility aids, walking aids, crutch, walking stick, etc., and share the latest news, tips, blogs, advice, knowledge about the medical industry field.
Excited about TOUSDA's mission to become the premier online medical technology platform that empowers caregivers by spotlighting innovative devices and products to achieve optimal patient response and recovery.


Notes: This information is not intended as a substitute for professional medical care.
Always follow your health care professional’s instructions.

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